Digitalisation
Take repetitive
work out of the day.
We make visible where time is lost in a process and digitalise exactly there. Step by step, with what you already use.
All services
Demo, invented dataThe problem
What slows
you down today.
Double data entry
The same data lives in Excel, the inbox and the program. Every transfer takes time and creates errors.
Gaps between programs
Each tool works, just not with the others. People act as the interface in between.
Scattered information
Anyone who needs to know something has to ask or search. Knowledge depends on individuals.
No time for the fundamentals
Day-to-day business leaves no room to reorganise processes calmly.
The solution
Connect rather
than replace.
Good tools stay. We connect them and only replace what genuinely slows the process down.
Streamline processes
Unnecessary steps, media breaks and duplication disappear before anything is programmed.Connect what exists
Mailbox, calendar, accounting and specialist programs exchange data instead of people retyping it.One central overview
The key figures and open cases in one place, tailored to each role.Step by step
One area after another, each step proven in daily use before the next begins.
With AI
Built securely,
run in the EU.
From your data to the finished automation. On servers in the EU and with the models that fit your task.
- 01
Connect data
We pick up your data where it lives: from emails, documents, spreadsheets or your software.
- 02
Prepare and store
The data is organised, made searchable for the AI and stored encrypted in the EU.
- 03
AI processing
On servers in the EU the AI reads your documents, recognises connections and takes over recurring tasks.
- 04
Make it available
Results appear where you work: in a chat, in an app or in your usual programs.
Want to stay entirely in the EU? Then we build a fully local system on a server in Germany, for example an assistant that searches your documents. Your data and the AI model stay with you, nothing leaves the house.
- Server and database in the EU
- GDPR as the basis
- EU AI Act as the framework
- Local models: Gemma, Llama, Mistral, Qwen
Approach
Understand first,
then build.
- 01
Make processes visible
We map current processes and put a figure on the effort per step.
ResultA map of your processes
- 02
Set priorities
Where is the lever biggest and the effort smallest?
ResultA prioritised roadmap
- 03
Implement pragmatically
We build and connect what brings immediate relief.
ResultAutomation in operation
- 04
Embed
Onboarding, clear responsibilities, documentation.
ResultA team that works with it
Results
What you get.
You get an honest map of your processes, not a list of expensive wishes.
New processes only work once they arrive in everyday work. We support the rollout, train your team and stay available until the new way of working runs without thinking. If your business grows or requirements change, we develop the solution further. If you are within reach we come by in person, otherwise we work together by video just as reliably.
- Mapped current processes with effort estimates
- A prioritised digitalisation roadmap
- Automation running in daily operation
- A trained team with clear responsibilities
Case studies
Examples.
Demo, invented dataCommercial cleaning · 2026Wieland Gebäudereinigung GmbH. Wieland OS: job planning and staff app.
Wieland OS, the custom software of Wieland Gebäudereinigung GmbH: job planning, staff app in three languages, contracts and documents, materials, bookkeeping and website in one system on its own server.View case study
Demo, invented dataHospitality · 2024Restaurant. AI phone assistant and automated reservations.
AI phone assistant, reservations linked to the POS system, ordering by smartphone, digital vouchers and event enquiries for a restaurant with a large outdoor area.View case study
01Questions
Before you
decide anything.
What does digitalisation actually mean for a small company?
That data is entered only once and then flows to where it is needed. Double entries in Excel, the inbox and programs disappear, tasks and figures come together in one place. The result is time gained, not one more program.
Do we have to replace our existing software?
As a rule, no. We connect your familiar programs, calendars and interfaces instead of replacing them. A switch is only on the table if a system causes more effort than it saves, and then we say so openly.
Where is the best place to start?
With the process that costs the most time today. We map the processes and put a figure on the effort. That shows where getting started pays off fastest and where digitalisation would cost more than it brings.
How long does the changeover take?
We do not change everything at once, but one area after another. That keeps the business running, and each step pays off before the next one starts.
Appointment
A similar process
in your company?
In a 30-minute initial call we clarify where the biggest lever is and what a first, manageable step looks like. Pick a free time right here. You receive a confirmation with a calendar entry and can move or cancel the appointment yourself.
Prefer to write? info@ibx-company.de
Choose a day for your initial phone call (30 minutes).
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